Webex Outlook Plugin For Mac
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-->The Teams Meeting add-in lets users schedule a Teams meeting from Outlook. The add-in is available for Outlook on Windows, Mac, web, and mobile.
Teams Meeting add-in in Outlook for Windows
The Teams Meeting add-in is automatically installed for users who have Microsoft Teams and either Office 2013, Office 2016, or Office 2019 installed on their Windows PC. Users will see the Teams Meeting add-in on the Outlook Calendar ribbon.
Note
- There is no direct URL that links to the Teams add-in.
- There are additional considerations if your organization runs both Teams and Skype for Business. Under some circumstances, the Teams add-in is not available in Outlook. See Upgrade from Skype for Business to Teams for details.
- User permissions to execute the Regsvr32.exe file is a minimum requirement for the Teams Meeting add-in to be installed on the computer.
- If users do not see the Teams Meeting add-in, instruct them to close Outlook and Teams, then restart the Teams client first, then sign in to Teams, and then restart the Outlook client, in that specific order.
- If you are using an Office Outlook installation from the Microsoft Store, the Teams Meeting add-in isn't supported. Users who require this add-in are advised to install Click-to-Run version of Office, as outlined in Office on Windows 10 in S mode article.
Teams Meeting add-in in Outlook for Mac
The Teams Meeting button in Outlook for Mac will appear in the Outlook for Mac ribbon if Outlook is running production build 16.24.414.0 and later and is activated with a Microsoft 365 or Office 365 client subscription.
The meeting coordinates (the Teams join link and dial-in numbers) will be added to the meeting invite after the user clicks Send.
Teams Meeting add-in in Outlook Web App
The Teams Meetings button in Outlook Web App will appear as part of new event creation if the user is on an early version of the new Outlook on the web. See the Outlook Blog to learn about how users can try the early version of the new Outlook on the web.
The meeting coordinates (the Teams join link and dial-in numbers) will be added to the meeting invite after the user clicks Send.
Teams Meeting add-in in Outlook mobile (iOS and Android)
The Teams Meeting button shows up in latest builds of the Outlook iOS and Android app.
The meeting coordinates (the Teams join link and dial-in numbers) will be added to the meeting invite after the user clicks Send.
Teams Meeting add-in and FindTime for Outlook
FindTime is an add-in for Outlook that helps users reach consensus on a meeting time across companies. Once the meeting invitees have provided their preferred times, FindTime sends out the meeting invite on the user's behalf. If the Online meeting option is selected in FindTime, FindTime will schedule a Skype for Business or Microsoft Teams meeting. (FindTime will use whichever has been set by your organization as the default online meeting channel.)
Note
If you saved a Skype for Business setting in your Findtime dashboard, FindTime will use that instead of Microsoft Teams. If you want to use Microsoft Teams, delete the Skype for Business setting in your dashboard.
For more information, see Schedule meetings with FindTime.
Authentication requirements
The Teams Meeting add-in requires users to sign in to Teams using Modern Authentication. If users do not use this method to sign in, they'll still be able to use the Teams client, but will be unable to schedule Teams online meetings using the Outlook add-in. You can fix this by doing one of the following:
- If Modern Authentication is not configured for your organization, you should configure Modern Authentication.
- If Modern Authentication is configured, but they canceled out on the dialog box, you should instruct users to sign in again using multi-factor authentication.
To learn more about how to configure authentication, see Identity models and authentication in Microsoft Teams.
Enable private meetings
Allow scheduling for private meetings must be enabled in the Microsoft Teams admin center for the add-in to get deployed. In the admin center, go to Meetings > Meeting Policies, and in the General section, toggle Allow scheduling private meetings to On.)
The Teams client installs the correct add-in by determining if users need the 32-bit or 64-bit version.
Note
Users might need to restart Outlook after an installation or upgrade of Teams to get the latest add-in.
Teams upgrade policy and the Teams Meeting add-in for Outlook
Customers can choose their upgrade journey from Skype for Business to Teams. Tenant admins can use the Teams co-existence mode to define this journey for their users. Tenant admins have the option to enable users to use Teams alongside Skype for Business (Islands mode).
When users who are in Island mode schedule a meeting in Outlook, they typically expect to be able to choose whether to schedule a Skype for Business or a Teams meeting. In Outlook on the web, Outlook Windows, and Outlook Mac, users see both Skype for Business and Teams add-ins when in Islands mode by default. You can configure a Teams meeting policy setting to control whether users in Islands mode can only use the Teams Meeting add-in or both the Teams Meeting and Skype for Business Meeting add-ins.
Due to certain limitations in the initial release, Outlook mobile can only support creating Skype for Business or Teams meetings. See the following table for details.
| Coexistence mode in the Teams admin center | Default meetings provider in Outlook mobile |
|---|---|
| Islands | Skype for Business |
| Skype for Business only | Skype for Business |
| Skype for Business with Teams collaboration | Skype for Business |
| Skype for Business with Teams collaboration and meetings | Teams |
| Teams only | Teams |
Set whether users in Islands mode can only use the Teams Meeting add-in or both the Teams Meeting and Skype for Business Meeting add-ins
As an admin, you can configure a Teams meeting policy setting to control which Outlook meeting add-in is used for users who are in Islands mode. You can specify whether users can only use the Teams Meeting add-in or both the Teams Meeting and Skype for Business Meeting add-ins to schedule meetings in Outlook.
You can only apply this policy to users who are in Islands mode and have the AllowOutlookAddIn parameter set to True in their Teams meeting policy. For steps on how to set this policy, see set the meeting provider for users in Islands mode.
Other considerations
The Teams Meeting add-in is still building functionality, so be aware of the following:
- The Teams Meeting add-in requires an Exchange mailbox for the primary user scheduling the meeting. Ensure that you have at least one Exchange mailbox configured in your Outlook profile and use it to schedule Teams meetings with the add-in. For Exchange requirements, see How Exchange and Teams interact.
- The add-in is for scheduled meetings with specific participants, not for meetings in a channel. Channel meetings must be scheduled from within Teams.
- The add-in will not work if an Authentication Proxy is in the network path of the user's PC and Teams Services.
- Users can't schedule live events from within Outlook. Go to Teams to schedule live events. For more information, see What are Microsoft Teams live events?.
Learn more about meetings and calling in Microsoft Teams. Emax player pro 12 with keygen.
Troubleshooting
Use the following steps to troubleshoot issues with the Teams Meeting add-in.
Teams Meeting add-in in Outlook for Windows does not show
If you cannot get the Teams Meeting add-in for Outlook to install, try these troubleshooting steps.
Download and run the Microsoft Support Recovery Assistant to perform automated troubleshooting steps and fixes.
Alternatively, perform the following steps manually:
- Windows 7 users must install the Update for Universal C Runtime in Windows for the Teams Meeting add-in to work.
- Check that the user has a Teams Upgrade policy which enables scheduling meetings in Teams. See Upgrade from Skype for Business to Teams for more details.
- Check that the user has a Teams Meeting policy that permits the Outlook Add-in. See Manage meeting policies in Teams for more details.
- Ensure the user has the Teams desktop client installed. The meeting add-in will not be installed when only using the Teams web client.
- Ensure the user has Outlook 2013 or later installed.
- Make sure the user has permission to execute regsvr32.exe.
- Ensure that all available updates for Outlook desktop client have been applied.
- Follow these steps:
- Restart the Teams desktop client.
- Sign out and then sign back in to the Teams desktop client.
- Restart the Outlook desktop client. (Make sure Outlook isn't running in admin mode.)
If you still don't see the add-in, make sure that it isn't disabled in Outlook.
- In Outlook, choose File and then Options.
- Select the Add-ins tab of Outlook Options dialog box.
- Confirm that Microsoft Teams Meeting Add-in for Microsoft Office is listed in the Active Application Add-ins list
- If the Teams Meeting Add-in is listed in the Disabled Application Add-ins list, select COM Add-ins in Manage and then select Go…
- Set the checkbox next to Microsoft Teams Meeting Add-in for Microsoft Office.
- Choose OK on all dialog boxes and restart Outlook.
For general guidance about how to manage add-ins, see View, manage, and install add-ins in Office programs.
If the add-in still does not show, use the following steps to verify the registry settings.
Note
Incorrectly editing the registry may severely damage your system. Before making changes to the registry, you should back up any valued data on the computer.
- Launch RegEdit.exe
- Navigate to HKEY_CURRENT_USERSoftwareMicrosoftOfficeOutlookAddins
- Verify TeamsAddin.FastConnect exists.
- Within TeamsAddin.FastConnect, verify LoadBehavior exists and is set to 3.
- If LoadBehavior has a value other than 3, change it to 3 and restart Outlook.
Delegate scheduling does not work
If your administrator has configured Microsoft Exchange to control access to Exchange Web Server (EWS), a delegate won't be able to schedule a Teams meeting on behalf of the boss. The solution for this configuration is under development and will be released in the future. As a workaround, your administrator can add the following string to the EWS Allow List: 'SchedulingService'.
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Related topics
Schedule, edit, or cancel meetings from Microsoft Outlook for the Mac.
Scheduling Webex Meetings from the Outlook Desktop Client is easy.
Advantages
- Not having to go to a website to add a Webex Meeting to your newly created or existing meetings
- Ability to just click a single button to make your meetings a Webex Meeting
- Easy to view your calendar and others when scheduling
Requirements
- Webex Productivity Tools must be installed. Click here for instructions on how to download.
- Ensure Outlook is closed when installing Webex Productivity Tools.
Guide to Start Scheduling a Webex Meeting
- Open your Outlook Desktop Client and navigate to your calendar.
- Navigate to the Cisco Webex button on your menu bar (If you don't see the Cisco Webex icon, expand your window view and look to the far right as it will most likely be the last icon on your menu bar).
- Note - Make sure you choose the furthest Cisco Webex icon if you see two Cisco Webex buttons on your menu bar
- Click the drop down icon and select Schedule Webex Meeting.
Enter Your Meeting Information:
To: You may enter and send anyone a meeting invitation to join your meeting who has an email address
Subject: Subject of your meeting
Select Date and time.
- If you wish to have a meeting that meets every Monday of the week, for example, select the Recurrence icon.
- If you type below, 'Do not delete or change'.. the meeting will not have the Join Meeting Information it needs.
You are now ready Send your Webex Meeting invite.
Available Settings Before Sending the Invite
- Click on Change Settings next to the Cisco Webex Icon you selected when you started to schedule a Webex Meeting
Webex Outlook Plugin For Mac Windows 10
Designating an Alternate Host
A meeting cannot begin unless a host starts the meeting. If for some reason the host cannot start the meeting, then the meeting cannot take place for anyone unless they have the Host Key. It may be advantageous to designate an alternate host. This can be done where it says Alternate Host under Change Settings. Only a UW Madison Webex Account holder can be selected as an alternate host. They will receive an email saying they have been selected as an alternate host with the host information.
If you do not see the name of the person you'd like to designate as an Alternate Host, then you have not entered their email in the TO field when starting the message. Close out of Change Settings and go back to the To: field and enter their email.
Prevent Attendees from Calling-in to the Toll Number
Webex Outlook Plugin For Mac Download
Another options is to not display the phone number when sending out the meeting invitation so your attendees only join using their computer for audio. To do this, select Change Settings, then select the drop down for Audio Connection. By selecting Use VoIP Only, the phone number will not be displayed and no phone dial in will be enabled for that Webex Meeting.
Updating Attendees or the Date/Time of an already Scheduled Webex Meeting
- From your calendar, find the scheduled meeting and open the meeting invite.
- Add or remove the email addresses of the attendees and click Send.
- You can choose to send to ALL attendees or just the ones you added or deleted.
- Making changes to the date and time can be accomplished the same way you made changes to the attendees. This change will be sent to ALL attendees.
Please Note:
You can schedule a Webex Meeting to an appointment using the Webex Productivity Tools integration to Microsoft Outlook.
Please be Aware of the Following:
Not all the features available for scheduling Webex Meetings on our Webex site are available in the Webex Productivity Tools integrated with Outlook. This includes some of the recurrence patterns. For more info, see Recurrence Pattern Limitation for the Webex Integration to Outlook.
The Webex Meeting invitations that you send will have the meeting's start time appear in the time zone that is set on your computer, and may not match the time zone preferences you have set on your Webex site.